Effective 11 November 2026
Venture Tracks Technologies is a technology and venture firm in Brantford, Ontario. We partner with founders to build software ventures, we deliver technology work for enterprise and public-sector clients, and we acquire software and technology-enabled businesses. This policy explains how we handle personal information in that work and on this website.
It is written for the Personal Information Protection and Electronic Documents Act (PIPEDA), which applies to our commercial activities in Ontario. A signed engagement, confidentiality agreement, or acquisition agreement may add terms for a particular piece of work. Where that agreement conflicts with this policy, the agreement governs that work, except where the law does not allow it.
Who is accountable
We are accountable for personal information under our control. The person responsible for our privacy practices can be reached at hello@venturetrackstech.com or 647-702-8199, Venture Tracks Technologies, Brantford, Ontario, Canada.
Information we collect
We collect only what we need for the purpose at hand.
- Identity and contact details you give us, such as your name, email address, phone number, organization, and role.
- What you write to us, including which part of our work the enquiry concerns and any files you choose to send.
- Information a client, founder, or seller provides so we can assess or carry out a venture partnership, a contract, or an acquisition. That can include business, technical, ownership, and customer information.
- Records of our correspondence with you.
- Ordinary connection logs that a website host keeps so the site can run and stay secure, such as IP address, date and time, browser, and the page requested. This site does not set its own cookies, and it does not use advertising or analytics tools.
Pages load typefaces from Google Fonts. Your browser requests those files from Google, and Google may receive your IP address and browser details. Google describes that processing in its privacy policy.
There is no account to create on this site, and the site does not take payment.
Why we use it
- To reply to you and to correspond about a possible or current engagement.
- To assess, negotiate, and carry out venture partnerships, enterprise and government contracting, and acquisitions.
- To meet legal, tax, security, and professional duties.
- To protect this website and our correspondence from misuse.
We tell you the purpose at or before the time we collect the information, unless it is obvious from the context, such as an email you send us asking for a reply. We do not sell personal information, and we do not use it to build advertising profiles.
Consent
We collect, use, and disclose personal information with your consent, or where PIPEDA otherwise allows it, including where it is needed to perform a contract or to meet a legal duty. You may withdraw consent by writing to us. Withdrawal is subject to legal or contractual limits and to reasonable notice. If you withdraw consent, we may not be able to continue an enquiry or an engagement.
Who we share it with
We share personal information only with people who need it for the purpose, and only as the law allows:
- People in our firm who are working on the matter.
- Lawyers, accountants, and other professional advisers, under a duty of confidentiality.
- Providers who host this website or handle our email, and only so they can provide that service.
- A client, a prime contractor, or a public-sector body, when the engagement or the procurement process requires it.
- A counterparty and its advisers in a proposed partnership or acquisition, where the information is needed for that transaction and we are permitted to disclose it.
- A government authority, court, or other person when the law requires it, or when disclosure is needed to establish or defend a legal claim.
Some providers, including Google for the fonts on this site, may process information outside Canada. Information outside Canada can be reached by courts, law enforcement, and national security authorities in that country. We remain accountable for information we transfer, and we use providers that are appropriate to the sensitivity of the information.
How long we keep it
We keep personal information only for as long as the purpose requires, and for any longer period the law requires.
An enquiry that does not become an engagement is kept long enough to respond and to retain a record of that exchange, unless we need it longer for a legal claim. Records of a contract, a venture, or an acquisition are kept for the life of that relationship and for the period Canadian law requires for business and tax records, which is generally six years after the end of the tax year to which the records relate. Host logs are kept for the shorter period the host uses for security.
When information is no longer required, we delete it or de-identify it, allowing for backup cycles and any duty to preserve it.
How we protect it
We use administrative, technical, and physical safeguards appropriate to the sensitivity of the information. Access is limited to people who need it. No method of sending or storing information is perfectly secure. Please do not send highly sensitive information, such as government identity numbers or health information, by ordinary email.
Access and correction
You may ask for access to the personal information we hold about you, and you may ask us to correct information that is inaccurate or incomplete. We may need enough detail to confirm that the request is yours. We respond within 30 days, and if PIPEDA allows us more time we will tell you. We refuse a request only where the law allows it. If we refuse, we will explain the refusal and how you can challenge it.
Send requests to hello@venturetrackstech.com.
Children
This site is meant for founders, business owners, and institutional clients. We do not knowingly collect personal information from children.
Commercial email
Canada’s anti-spam law (CASL) applies to commercial electronic messages. We send those messages only where CASL allows it. A message we send identifies Venture Tracks Technologies and, where the law requires it, tells you how to unsubscribe. This website does not operate a mailing list.
Changes
If we change this policy, we will post the new version on this page and change the effective date. If a change materially affects information we already hold, we will take reasonable steps to tell the people affected.
Complaints
Please write to us first. You may also make a complaint to the Office of the Privacy Commissioner of Canada at priv.gc.ca/en/report-a-concern or 1-800-282-1376.
How we handle use of this website is also described in our Terms of Service.